Enterprise Recon 2.0.31

Download ER 2.0.31 User Guide (PDF)

Reports

You can generate reports that provide a summary of scan results and the action taken to secure these match locations.

You can generate the following reports:

Reading the Reports summarizes the information that can be found in the various reports.

The reports are available as the following file formats:

  • PDF
    • A4 size
    • Letter size
  • HTML
  • XML
  • Plain text
  • CSV
"Scanned Bytes"

The "Scanned Bytes" column displayed in reports may not match the physical size of data scanned on the Target. Files and locations on the Target are processed to extract meaningful data. This data is then scanned for sensitive information. Because only extracted data is scanned, the amount of "Scanned Bytes" may be different from the physical size of files and locations on the Target.

  • For compressed files (e.g. ZIP archives) or locations, the data is decompressed and extracted before it is scanned for sensitive data, resulting in a higher number of "Scanned Bytes" for the file.
  • For XML files, XML tags are stripped from the file before the contents are scanned for sensitive data, resulting in a lower number of "Scanned Bytes" for the XML file.
  • For image files, when the OCR feature is enabled, only relevant data is extracted from the file and scanned for sensitive data, resulting in a lower number of "Scanned Bytes" for the image file.

Global Summary Report

The Global Summary report displays a summary of scan results for all Targets.

To generate a Global Summary Report:

  1. Log into the Web Console.

  2. Expand the navigation menu, ENTERPRISE RECON er2-hamburger.png. Go to DASHBOARD.
  3. On the top right of the Dashboard page, click Summary Report.

  4. In the Save Summary Report window, select the file format of the report.

  5. Click Save.

Reading the Global Summary Report

The table below describes the information found in a Global Summary Report:

Detail Description
Report header Header that describes the scope of the report.
Report overview Summary of matches found, and the number of Global Filters and Data Types used.
Summary Summary of number of Targets scanned, organized by:
  • Total Targets
  • Compliant Targets
  • Non Compliant Targets
  • Unscanned Targets
Match breakdown Breakdown of matches by:
Global Filters Global Filters used in the scan.

See Reading the Reports for a summary of the information that can be found across all report types.

Target Group Report

To generate a Target Group Report:

  1. Log into the Web Console.

  2. Expand the navigation menu, ENTERPRISE RECON er2-hamburger.png. Go to the TARGETS page.
  3. On the top right of the TARGETS page, click Target Group Report.
  4. In the Save Target Group Report dialog box, select a Target Group.

  5. Select from the following report generation options:

    Field Description
    Report Type
    1. Group Target Report
      Summary of scan results for all Targets in a Target group.
    2. Current Consolidated Report
      Creates a zip file that contains individual reports for each Target in the Target group. The report displays the Target's scan history up to the latest scan.
    3. Latest Scan Reports
      Creates a zip file that contains individual reports for each Target in the Target group.
      The report displays details on the Target's latest scan.
    Format Select the file format for the report.
    Report format options: PDF (A4), PDF (US Letter), HTML, XML, Text, CSV.
    Content

    Select the content to be included in the report.

    1. Match Samples
      Select this option to include contextual data for match samples in the generated report.
    2. Metadata
      Select this option to include metadata in the generated report.
      Metadata fields include "File owner", "File modification", "Key", "Schema", "From", "Date", etc.
    3. Detail each stream
      Select this option to include details on the full object path or data stream of the matched data.
      For a match that is detected in the file MyFile.txt contained within the archive D:\MyFolder.zip:
      • If Detail each stream is selected, the "Location" information in the CSV report is displayed as File path D:\MyFolder.zip->MyFile.txt
      • If Detail each stream is not selected, the "Location" information in the CSV report is displayed as File path D:\MyFolder.zip
  6. Click Save.

Reading the Target Group Report

The table below describes the information found in a Target Group Report:

Detail Description
Report header Header that describes the scope of the report.
Report overview Summary of matches found, and the number of Global Filters and Data Types used.
Summary Summary of number of Targets scanned, organized by:
  • Total Targets
  • Compliant Targets
  • Non Compliant Targets
  • Unscanned Targets
Match breakdown Breakdown of matches by:
Metadata Metadata information for the match location.
Global Filters Global Filters used in the scan.
Remediation performed Summary of remedial actions performed. The report shows the number of matches remediated for each type of remedial action.
Remediation log Details on the location of remediated matches, status of remedial action, and the number of matches remediated.

See Reading the Reports for a summary of the information that can be found across all report types.

Target Report

To generate a Target Report:

  1. Log into the Web Console.

  2. Expand the navigation menu, ENTERPRISE RECON er2-hamburger.png. Go to the TARGETS page.
  3. On the TARGETS page, select a Target.
  4. On the top right of the page, click Target Report.

  5. In the Save Target Report dialog box, select from the following report generation options:

    Field Description
    Report Type
    1. Consolidated Report
      A summary of the entire scan history of a given Target and a brief status summary of the last ten scans.

      • Current report: A scan history of a given Target up to the latest scan.
      • Historical report: A scan history of a given Target up to the selected report date.

    2. Isolated Report
      Saves a report for a specific scan.
    Scan Date

    If Consolidated Report is selected:

    • Current report - [Latest scan date and time]
    • Historical report - [Previous scan date and time]

    If Isolated Report is selected:

    • Scan Report - [Scan date and time]
    Format Select the file format for the report.
    Report format options: PDF (A4), PDF (US Letter), HTML, XML, Text, CSV.
    Content

    Select the content to be included in the report.

    1. Inaccessible Locations
      Select this option to generate a report of inaccessible locations for a Target.
    2. Match Samples
      Select this option to include contextual data for match samples in the generated report.
    3. Metadata
      Select this option to include metadata in the generated report.
      Metadata fields include "File owner", "File modification", "Key", "Schema", "From", "Date", etc.
    4. Detail each stream
      Select this option to include details on the full object path or data stream of the matched data.
      For a match that is detected in the file MyFile.txt contained within the archive D:\MyFolder.zip:
      • If Detail each stream is selected, the "Location" information in the CSV report is displayed as File path D:\MyFolder.zip->MyFile.txt
      • If Detail each stream is not selected, the "Location" information in the CSV report is displayed as File path D:\MyFolder.zip
  6. Click Save.

Reading the Target Report

The table below describes the information found in a Target Report:

Detail Description
Report header Header that describes the scope of the report.
Target description Target Group, platform type and the scan date.
Report overview Summary of matches found, and the number of Global Filters and Data Types used.
Match breakdown Breakdown of matches by:
Brief scan history Shows Last 'n' Searches for a Target where 'n' is the number of searches done for the target.
Prohibited data locations Locations that need immediate remedial action.
Match samples Samples of match data.
Metadata Metadata information for the match location.
Global Filters Global Filters used in the scan.
Remediation performed Summary of remedial actions performed. The report shows the number of matches remediated for each type of remedial action.
Remediation log Details on the location of remediated matches, status of remedial action, and the number of matches remediated.

See Reading the Reports for a summary of the information that can be found across all report types.

Reading the Reports

The following table is a summary of all details that can be found in each report type:

Detail Displays Report Availability
Report header Header that describes the scope of the report.
  • Global Summary Report
  • Target Group Report
  • Target Report
Target description Target Group, platform type and the scan date.
  • Target Report
Report overview Summary of matches found, and the number of Global Filters and Data Types used.
  • Global Summary Report
  • Target Group Report
  • Target Report
Summary Summary of number of Targets scanned, organized by:
  • Total Targets
  • Compliant Targets
  • Non Compliant Targets
  • Unscanned Targets
  • Global Summary Report
  • Target Group Report
Match breakdown Breakdown of matches by:
  • Global Summary Report
  • Target Group Report
  • Target Report
Brief scan history Shows Last 'n' Searches for a Target where 'n' is the number of searches done for the target.
  • Target Report
Prohibited data locations Locations that need immediate remedial action.
  • Target Report
Match samples Samples of match data.
  • Target Report
Metadata Metadata information for the match location.
  • Target Group Report
  • Target Report
Global Filters used Global Filters used in the scan.
  • Global Summary Report
  • Target Group Report
  • Target Report
Remediation performed Summary of remedial actions performed. The report shows the number of matches remediated for each type of remedial action.
  • Target Group Report
  • Target Report
Remediation log Details on the location of remediated matches, status of remedial action, and the number of matches remediated.
  • Target Group Report
  • Target Report